TABLE MANIPULATION

Table allow large amount of text and numbers to be presented in a way which is organized and easy to read. Student roll sport statistics, address, math formulas and many other documents often incorporate tables to share information. A table is an object consisting of rows and columns. The intersection of row and columns form cells. You can enter text, numbers, or graphics in a cell. 

Insert a Table

Steps to insert a blank table in a document:

Step 1 Place your insertion point in the document where you want the table.

Step 2 Click the Insert tab and select the Table option from tables group. 

Step 3 Drag your mouse over the squares diagram to select the desired number of columns and rows in the table.

Step 4 Click your mouse and then a table appears in the document.

Step 5 Now, you can enter text into the table. 

Change the Width and Height of a Cell

Normally, the height of row and width of a column in the word are automatically set but user can change this, according to his/her need. 

Change the Height of Row in a Table

To Change the height of row in a table are as follows: 

Step 1 To change the height of a row, point the cursor on a cell of that row.

Step 2 After clicking right, a content menu will appear, from this menu click on Table properties’, by doing so, a dialog box will appear. 

Step 3 Click on Row tab.

Step 4 Click the Specify height check box in the size group. Type the value for the height of the row or choose the value with the help of up/down button.

Step 5 Click the OK command button after selecting the value. By doing so, the height of the row will get equivalent to your entered row value. 

Change the Width of Column in Table 

To change the width of the column in table, the following steps are required:

Step 1 Point the cursor on that column which you want to change the width of the column.

Step 2 After clicking right, a content menu will appear from this menu click on the Table properties’, by doing so, a dialog box will appear:

Step 3 Click the Column tab.

Step 4 Click the Preferred width’ check box in size group. Type the value for width of the column or choose the value with the help of up/down button.

Step 5 Click the OK command button after selecting the value.

By doing so, the width of the column will get equivalent to your entered width value. 

The height and width of the Row and Column can be changed by drag and drop method also.

For this, point the mouse pointer on the boundary of the cell, this will change the pointer into row arrow shape. Then drag the pointer till you get the required height and width and release it. 

Align the Text in a cell 

In a table, the text is by default aligned in the top of the cell.

To change the alignment of cell, follow the given steps:

Step 1 Click the cell in which you want to change the alignment of the text.

Step 2 Click right, a context menu will appear. Click on cell, Alignment option from this menu and a drop down list will appear. 

Insert/Delete Row or Column

Insert Row at the end of Table

To insert the row at the end of the table, place, insertion point in the last cell and press the tab button, a new row will be inserted. 

Insert a Row in the Table

To insert a row in the table, follow the given steps:

Step 1 Place the insertion point in a column adjacent to the location where you wish to add a new row. 

Step 2 Right click the mouse. A menu appears.

Step 3 Select Insert, a drop down list appears.

Step 4 Select Insert Rows above or Insert Rows below option. 

Step 5 A new row will appear.  

Insert Above For inserting a row above on insertion point.

Insert Below For inserting a row below the insertion point. 

Insert a Column in the Table

To insert a column in the table, follow the given steps:

Step 1 Place the insertion point in a column adjacent to the location where you wish to add a new column.

Step 2 Right click the mouse. A menu appears.

Step 3 Select Insert, a drop down list appears.

Step 4 Select insert Columns to the Left or Insert Columns to the Right option.

Step 5 A new column will appear. 

Delete a Row or Column

Steps to delete a row or column from a table:

Step 1 Select the row or column.

Step 2 Right click your mouse and a menu appears.

Step 3 Select Delete Columns or Delete Rows. 

Borders and Shading

Border is an outer edge of a document or a separator which is used to divide the whole document in several sections. Microsoft Word allows you to place a border on any or all of the four sides of a table. Shading is the darkening or colouring of an illustration or diagram with parallel lines or a block of colour. By adding a border around a text box, paragraph or the entire document, you can enhance the appearance of your document. 

Borders and Shading tool makes the job much easier and neater. Shading can also be applied to give a shaded background to a paragraph. 

Add Borders and Shading on Page or Paragraph

Steps to add border and shading on page or paragraph:

Step 1 Select the page or paragraph where you want to add border and shading.

Step 2 Click Page Layout tab and choose Page Borders options from Page Background group.

Step 3 Borders and Shading dialog box will appear. Now, there are three tabs available Borders,

Page Border and Shading.

Using Borders Tab

(Only for paragraph)

• Choose the Setting, Style, Color and Width option for paragraph border.

• Click OK button to apply the chosen settings.

You can also insert paragraph border using paragraph option from Home tab. 

Using Page Border Tab

(For page)

• Choose the Setting, Style, Color and Width option (Art option can also be chosen) for page border.

• Click OK button to apply the chosen settings. 

Using Shading Tab

(Only for paragraph or text)

• Choose Fill, Style per cent and Color of pattern.

• Click OK button to apply chosen settings.

Menu Item in MS-Word

Item in Word 2007 Item in Word 2003Purpose 
Microsoft ButtonFile• To open a new file
• To open an existing file
• To save a new file
• To print a file, etc.
HomeEdit+ Insert+ Format• To cut, copy and paste the selected item
• To format the font
• To set the alignment
• To format the cell, row and columns
Insert  Insert• To insert table, pivot table
• To insert picture, ClipArt, shapes, SmartArt
•  To insert various types of charts
•  To insert hyperlink and text
Pagelayout Window• To set themes
•  To set up the page, scale to fit
•  To arrange all the objects
ReferencesView + insert• To insert footnotes
• To insert citations and Insert bibliography
•  To insert captions
•  To insert indexes
•  To insert table of authorities
MailingsTools• To create envelopes and labels
•  To start mail merge
•  To write and insert fields
•  To preview results
ReviewTools + View• To check spellings• To provide research, thesaurus, View translation, etc.
• To add new comments
ViewView +Window• To view document in normal view
• To view document in print layout, outline, draft views
• To view document map, gridline, thumbnails.
•  To view page in zoom out or zoom in
•  To view slide by slide

Shortcut Keys for MS-Word

Working with Documents
Ctrl + N Create a new document 
Ctrl + O Open a document 
Ctrl + W Close a document 
Ctrl + S Save a document 
F12Save as 
Shit + F12
Change or Resize the Font
Ctrl + Shift + FOpen the font dialog box 
Ctrl + D 
Ctrl  + F12  Opens the Open dialog Box
Ctrl + Shift + >Increase the font size
Ctrl + Shift + <Decrease the font size
Ctrl + ]Increase the font size by 1 point
Ctrl + [Decrease the font size by 1 point
Ctrl + Alt + NNormal style
Ctrl + Alt + SOpen apply style dialog box
Common Tasks
Ctrl + B Make letters bold
Ctrl + U Make letters underline
Ctrl + C Copy the selected text or object
Ctrl + XCut the selected text or object
Ctrl + V Paste the selected text or object
Shift + insert
Ctrl + ASelect all contents of page
Ctrl + E Aligns the line or selected text to the center of the screen
Ctrl + L Aligns the line or selected text to the left of the screen.
Ctrl + R Aligns the line or selected text to the right ofthe screen.
Ctrl + M Indent the paragraph
Ctrl + FOpen Find and Replace dialog box.
F5
Ctrl +P Open the Print window
Ctrl +Z Undo last action
Ctrl +Moves one word to the left
Ctrl +Moves one word to the right
Ctrl +Moves to the beginning of the line or paragraph.
Ctrl +Moves to the end of the line or paragraph
Ctrl + Del Deletes word to right of cursor
Ctrl + Backspace Deletes word to left of cursor
Ctrl + End Moves the cursor to the end of the document.
Ctrl + HomeMoves the cursor to the beginning of the document
Ctrl + SpacebarReset highlighted text to the default font.
Ctrl + Alt + DInsert the current date. 
Ctrl + Alt + TInsert the current time

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